Video tutorial

The use of Regystrum is easy and intuitive. Here is a showcase by video tutorials.

Feature overview Regystrum

In this short video we provide an overview of how to activate and use Regystrum for archive and protocol management of documents and files of all kinds in an integrated way with the Google cloud and Google Workspace.


How to use Regystrum

Registration of a document (log and store)

The registration of a document or file in general, with relative classification through the use of default fields (title, description) and fields that are customizable by the administrator (ex: the field “Circulation” divided in the three options “Incoming”, “Outgoing”, “Internal”). The video ends with the beginning of the screen that allows you to share registrations just created.

Regystrum for Gmail™

Regystrum for Gmail ™ is a widget which allows you to log and store files with Regystrum in the Gmail screen.

Regystrum for Gmail can be installed from the Google Workspace marketplace after installing Regystrum.

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Distribution for knowledge or assignment for competence

When a registration is created, the application offers options to share it, these can be of two kinds: for knowledge or for competence. In this second case, it’s possible to associate a task with a due date and instructions that will be received and displayed in the Calendar and among the Gmail activities of the task owner who has “accepted” it for his group/office.

Acceptance of the assignment

The user who is the assignee for competence of a registration, or who has been designated as “task owner” in an addressee group, “accepts” the protocol and the associated task. This action generates two consequences:
– the registration’s state passes from “pending” to “assigned”
– the task will appear in the user’s account among Gmail’s activities and in his Calendar

Storage and searching

The storing page contains the list and the advanced search fields of all the registrations to which the user has received access. Google’s searching algorithm is applied to Regystrum’s storage to allow you to find, with various options, the needed files, also searching for a specific text within them. The video ends showing the arrangement of folders and files in the Drive of the user designated for the storing.

Customizable fields

Thanks to the possibility of adding customizable fields, Regystrum allows you to implement ad hoc classifications. In this video, the few, simple passages to insert customizable fields are shown (custom metadata).

Administration panel

This video gives an overview of the setting and customization options that are in the administration panel, among which: the synchronization of groups and users in the Google Groups, the definition of roles and prerogatives of each user for every group/office to which he belongs, the setting of custom metadata and the log file download for all the operations realized in Regystrum.

Prova subito Regystrum

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In order to execute the installation for the entire organization, you need to use a Google Workspace or G Suite administrator account.

Proceed with the installation on the Google Workspace Marketplace.
marketplace

Vuoi attivare un account aziendale ma non hai Google Workspace? Approfitta della ns. offerta Regystrum + Google Workspace Business Starter a soli 98 euro per utente/anno! Compila questo modulo per attivare la prova gratuita